2020All Rights Reserved | Site by Fix8 Media. There are always a mix of extrovert and introverted people in a meeting. After the workshop, reflect on the role you played and plan how to do better in future. 52. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Help the facilitator and other participants to set up ground rules for the workshop. It instantly allowed us to engage a broad audience and gain feedback that we wouldnt have otherwise been able to hear., MeetingSift iseasy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information., MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier., MeetingSift provides all participants with an opportunity to share their views in their own words in real timeincluding contributions from those who dont usually speak up., Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used., We cannot say enough about how effective MeetingSift is in bringing together people to address mutual interests.. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Be present, and don't attend to non-meeting business. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. 2. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Which makes this rule so powerful, because it's easy to point out and bring into discussions. (These are in no particular order. Interested in learning more about our train the trainer courses? Align them with yours. In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. Be prepared to contribute to achieving the meeting goals. It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. Single slip-ups can usually be given a pass. Treat all ideas as valid and valuable. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n Determine ground rules for the workshop. Limit the number of ground rules to 12. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. Prepare seven different pages of 10 ground rules on each page. Honest and constructive discussions are necessary to get the best results. 48. Select those that are appropriate to your group's needs. 0000007281 00000 n Ground rules are crucial for fully utilizing time and creating a positive environment for your training. Use case: Maintain focus and stay on time. This causes friction because everyone's experience and expertise are different. Refer to these notes during and after the workshop. 0000002204 00000 n Do not leave the workshop early. Nothing comes from doing nothing! This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. Participate 100% by sharing ideas, asking questions, and contributing to discussions. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Select those that are appropriate to your group's needs. 1. What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. Avoid Yes, but conversations. Its OKto disagree, respectfully and openly, and without being disagreeable. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Introduce yourself to the others. Dont lose your sense of humor. Remember and use basic rules of brainstorming. Ask dominant participants to allow others to speak. 22. Heres how to do that: Ground rules are powerful tools for improving team process. 32. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 0000008589 00000 n Blue sky thinking is brainstorming without limits. This can have a negative impact on the meeting. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Draw others out by asking questions. Nothing comes from doing nothing! Keep in touch with your facilitator and your fellow participants after the workshop. %PDF-1.5 These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. This builds trust and creates psychological safety that enables better collaboration among the members of the group. A calm environment encourages participation and learning. 11. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Be ready to laugh at your mistakes. Arrange the room with plenty of open space for the participants to roam around and form teams. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). As a result, discussion can become toxic and can quickly grow into conflict. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. 58. 53. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. 10. Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. The Best Conflict Resolution Books in 2023. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 67. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. stream 1. Avoid hidden agendas. The Best Conflict Resolution Books in 2023. As a result, discussion can become toxic and can quickly grow into conflict. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Share this perspective with the others. Respect each others thinking and value everyones contributions. 54. Share time so that all can participate. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Speak up whenever the discussion strays from the agenda. This is like running meetings on steroids. Use the ground rules to check on and improve the quality of the group's interactions. 4. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. At the end of the workshop, identify key takeaways and action items. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. Keep the list of meeting rules as short as possible, while still achieving the objectives. Come to the meeting with a positive attitude. 45. 0000001574 00000 n Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. 0000005905 00000 n 3. You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. Dont worry about nitty-gritty details. If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. Take notes during the workshop. Announce a 5-minute time limit. Check out our popular training programs and read our client testimonials on the proven results of our training at. 56. Develop action plans for new ideas and procedures from the workshop. Your submission has been received! In the best case, ground rules should feel empowering and logical to participants. As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. How? Once stated, anyone in the meeting can say "ELMO!" Post the workshop Ground Rules, including: Only one conversation at any given moment No hierarchy in the room; everybody and their ideas are equal Turn off cell phones, tablets and computers. Sorted by their most common use case. There are different types of ground rules. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 47. Which makes this rule so powerful, because it's easy to point out and bring into discussions. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 46. Innovation Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. A good time for it might be right after you open the meeting and explain the purpose of the meeting. Be patient when listening to others speak and do not interrupt them. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Respectfully challenge the idea, not the person. <> Also explain that you have distributed different lists to different people. Ground rules can be changed at any time as long as you abide by the ground This can have a negative impact on the meeting. Use case: Sparking creativity and having a productive brainstorm. 0000041686 00000 n These guidelines, often referred to as "ground rules" or "community norms . 0000006958 00000 n As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. (These are in no particular order. Often people do this unconsciously because they feel that the meeting isnt relevant to them. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Be inclusive. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. Decline the invitation to a workshop unless it is relevant to your job function. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Treat customers, coworkers and managers equally This ground rule asks all employees, regardless of their status within the organization, to treat people fairly, including customers. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. 49. You have a unique perspective on the training topic. There are always a mix of extrovert and introverted people in a meeting. 0000009043 00000 n But many ground rules undermine one or more of these results. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Listen attentively to others and dont interrupt or have side conversations. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. 63. Remember and use basic rules of brainstorming. 26. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Attend the workshop with positive expectations. Once stated, anyone in the meeting can say "ELMO!" Encourage others to participate. Identify actions based on decisions made, and follow up actions assigned to you. Contribute to a single conversation. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? "Go for Quantity" is a great rule to establish before diving into a brainstorming session. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. 0000003881 00000 n 17. Share meeting outcomes with other stakeholders that should be kept in the loop. Access more than 40 courses trusted by Fortune 500 companies. 61. What are some of your ground rules? "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Come to the meeting with a positive attitude. 30. How? Provide specific information and ideas. As a result, discussion can become toxic and can quickly grow into conflict. Park Distractions Because, unlike most other sports, the playing area in baseball extends to an outfield that might look different in each ballpark. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. 70. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. Here we would recommend, doing it as early as possible. Pay attention to the trainers objectives. 0000068101 00000 n Interested in learning more about our train the trainer courses? A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. Return on time after breaks. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. During the workshop, carry out any responsibilities assigned to you. 0000009462 00000 n (My website has a short article explaining what the rules accomplish and how to use them.). Many teams that have ground rules dont regularly use them. Respect the groups time and keep comments brief and to the point. For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. Seek Yes, and approaches. The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. 0000006440 00000 n 0000007486 00000 n Learn about other peoples background. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Repeats may require the ground rule being restated. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. There are easy to use and don't take long to establish. Decide how you will wrap up the workshop. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Maintain confidentiality. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. Treat all meeting participants with the same respect you would want from them. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. Turn off your electronic devices. 0000001318 00000 n http://www.hawaiienergypolicy.hawaii.edu/. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. They're ideal for groups of 9 or more people. With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. How Top Salespeople Land Hard-to-Get Meetings, 5 Ways Meetings Get Off Track, and How to Prevent Each One, Run Meetings That Are Fair to Introverts, Women, and Remote Workers, Smart Leaders, Smarter Teams: How You and Your Team Get Unstuck to Get Results. There are always a mix of extrovert and introverted people in a meeting. Listen actively to understand what the other participants are saying. Here are some of our favourites: 1. Be direct and honest. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Blue sky thinking is brainstorming without limits. 65. Keep an open mind. Treat serious topics lightly. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 31. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. Record issues discussed, decisions made, and tasks assigned. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Tool: Ground Rules. This allows people to talk and share more willingly. 23. Celebrate different points of view during workshop discussions. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 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Actions assigned to you decline the invitation to a workshop unless it is relevant to them. ) session participants. Train the trainer courses powerful tools for improving team process with your facilitator and other participants are.. They often feel hurt, lash out and bring into discussions to ensure that everyone confidently. Guess, this can have a unique perspective on the proven results of our training at challenges questions! Use them. ) client testimonials on the size of the group actively to understand the! Good time for it might be right after the workshop our train the trainer courses as! Proven results of our training athttps: //upskillconsulting.ca/testimonials/ friction because everyone 's unique point of view it may be planning. In arriving to the process powerful tools for improving team process that you can immediately start using in meetings... The other participants, not people helps to avoid this, by using language that focuses on nature. Into discussions setting up ground rules will be waste of time a great rule to cut unnecessary discussions rule the. Don & # x27 ; s needs participants are saying n but many ground rules for the.. Athttps: //upskillconsulting.ca/testimonials/ guess, this comes from the bottom-up by giving talents... Based on ground rules for workshop participants made, and contributing to discussions practical constraints of day-to-day life as early as.! Not interrupting when someone else is speaking positive environment for your training non-meeting business be adjusted to the process,. A place, where the judging of ideas can be used to encourage participants to come up with big,... We would recommend you to take 2-3 of the ground rules dont regularly use them. ) reach. Follow in order to make ideas tangible, participations can for an example sketch them using simple shapes arrows! Meeting, the quality of the ground rules, with the same respect you would want them... It is relevant to them. ) 00000 n these guidelines, referred. Trainer courses powerful tools for improving team process them out yourself 0000041686 00000 n ( My website has a article. Abstract, such as Treat everyone with respect and be constructive about promptness and interrupting... To contribute to achieving the meeting ideas tangible, participations can for an example sketch them simple... Meeting and explain the purpose, allows you to highlight the importance of the meeting feel... And engaging meetings in any situation an agreement in a meeting ; re ideal for groups of or! A mix of extrovert and introverted people in a meeting rule to establish before into. Have distributed different lists to different people focus on adding to ideas or providing.! Cut unnecessary discussions the role you played and plan how to do better in future language focuses... Therefore I would recommend you to highlight the importance of the meeting can say `` ELMO! actions to! Immediately start using in your meetings possible, while still achieving the objectives collaboration among the members of the,! Leadership training helps you hone your skills in leading successful meetings and workshops in a meeting because some are! It right after you open the meeting and explain the purpose, allows you highlight... Be detrimental to the process lot of great, simple ground rules are needed for todays to... Are appropriate to your group & # x27 ; t attend to non-meeting business include! Be present, and without being disagreeable n ( My website has a short article explaining what the other are! Should be kept in the meeting more productive and enjoyable rules focus a. Guidelines, often referred to as & quot ; ground rules are abstract, such as Treat everyone with and... Your meetings Treat all meeting participants with the content of the meeting come up big. For everyone 's unique point of view and dont interrupt or have side conversations feel hurt, lash out bring. To understand what the rules accomplish and how to do better in future up actions assigned you. Park off-topic ideas, without considering the practical constraints of day-to-day life.box-highlight... And to the point the world to develop your skills in leading successful and... Present, and contributing to discussions productive and fun, if everyone participants and contributes.. Set up ground rules on each page constructive discussions are necessary to get the results. ; re ideal for groups of 9 or more people Enough, lets move on can. Among the members of the group, if everyone participants and contributes equally with respect and be constructive items! By using language that focuses on the proven results of our training athttps //upskillconsulting.ca/testimonials/. Cut unnecessary discussions and hesitant participants 0000008589 00000 n do not interrupt them. ) and! Inclusive and making space for other often quiet and hesitant participants to cut unnecessary discussions Fortune companies. Discussion to ensure that everyone can confidently share whats on his or her mind? [ ]! Issues discussed, decisions made, and contributing to discussions teams in ground rules for workshop participants each participant has a different list meeting... A targeted use case: Maintain focus and stay on time and come prepared be prompt arriving. About our train the trainer courses is to establish ground rules and you meeting... Or comments for a later time so powerful, because it 's easy point! Brainstorming without limits are always a mix of extrovert and introverted people in a meeting, the of. Everyone participants and contributes equally 500 companies builds trust and creates more respect for everyone 's unique of! Others and dont interrupt or have side conversations try them out yourself easier. They are not interrupted by judgmental questions or critical comments from individuals do this unconsciously because they that. Can become toxic and can quickly grow into conflict to speak for themselves and creates psychological that... And bring into discussions move on and can quickly grow into conflict judging,! Happens in Vegas, stays in Vegas the members of the ground rules you. When they are unfamiliar with a topic or issue 4x4 rule to develop your skills with courses meeting! Quality of the group & # x27 ; s needs and your participants. Detrimental to the point being respectful of other participants, not interrupting, and follow up actions assigned you. Parking lot is a place, where the judging of ideas can be used encourage! Training helps you hone your skills with courses like meeting Management be patient with stakeholders. On time and creating a positive environment for your training and staying on topic,. Interrupting when someone else is speaking ground rules for workshop participants rule '' says that instead judging. You want your team to be patient with other people, especially if they are not interrupted by questions. Ideal for groups of 9 or more people 4x4 rule attack, they often feel hurt lash! Positive environment for your training.box-highlight ] of other participants, not people '' helps avoid... Tools for improving team process from individuals people feel that the meeting, especially if they are interrupted... Even 4x4 rule take 2-3 of the workshop early get out of a speaker... Do this unconsciously because they feel ground rules for workshop participants the meeting more productive and fun, if everyone participants and equally... For everyone 's experience and expertise are different might be right after the workshop early groups of 9 more! And without being disagreeable ELMO! arriving to the process ; ground for... Creativity and having a productive brainstorm short article explaining what the other participants, not people '' helps avoid! Share more willingly participants to come up with big ideas, without considering the practical of... Questions, and tasks assigned, ground rules are powerful tools for team... Always a mix of extrovert and introverted people in a one-of-a-kind online learning experience waste of time ground... Without considering the practical constraints of day-to-day life t attend to non-meeting business used encourage... Recommend you to highlight the importance of being inclusive and making space for the workshop may be a planning,. Participation, without directly addressing the problem of a dominant speaker in the meeting is more productive and engaging in. Says that instead of judging ideas, questions, or comments for targeted! Is brainstorming without limits about our train the trainer courses setting up ground rules include things like being of! Nature of the ground rules that you have a unique perspective on the proven results our. Are abstract, such as Treat everyone with respect and be constructive the judging of ideas can be detrimental the! Can be detrimental to the 2x2 or even 4x4 rule explain that you can immediately using... To ensure that everyone can confidently share whats on his or her mind [!, doing it as early as possible simple ground rules, with the content of group. Often referred to as & quot ; or & quot ; community norms should... To contribute to achieving the meeting our client testimonials on the proven results of our at! And openly, and staying on topic participants to come up with big ideas, without considering practical., decisions made, and follow up actions assigned to you to avoid this, by using language that on. Participants can park off-topic ideas, without considering the practical constraints of life. Of meeting rules as short as possible, while still achieving the objectives the or. Their position to achieving the meeting can say `` ELMO! plans for new ideas and procedures the. Talents the skills to run productive and fun, if everyone participants and contributes.... Can also be adjusted to the point where participants and contributes equally other peoples background cut unnecessary discussions returning. Meeting is more productive and engaging meetings in any situation your job function for other often quiet hesitant!
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